One secure home for Sunshine Ideas project personnel.
The Personnel Portal is being developed to streamline recruitment, onboarding, training, assignment records, performance history and payment visibility for enumerators, trainers, consultants, supervisors and temporary staff.
The smallest useful system, designed around real operational problems.
The first release will avoid unnecessary complexity and focus on the functions that save the most administrative time.
Recruitment Profile
Location, languages, experience, sector skills, availability and preferred roles.
Document Vault
CVs, IDs, certificates, bank details and project-specific compliance documents.
Onboarding
Contracts, code of conduct, safeguarding declarations and digital acknowledgements.
Training & Quizzes
Orientation materials, video lessons, tests, pass marks and generated certificates.
Project Assignments
Role, location, supervisor, field dates, targets, logistics and deployment status.
Performance Record
Attendance, data quality, teamwork, supervisor ratings and completed assignments.
Payment Tracker
Agreed rate, approved days, processing status, payment date and outstanding balance.
Management Dashboard
Available personnel, training completion, staffing gaps, liabilities and quality indicators.
A clear self-service journey.
No permanent portal administrator is required at the beginning.
The system will be built around self-service, automatic completeness checks, automated quiz scoring, template notifications and project-based activation.
Management only reviews exceptions and approves key decisions.
A project assistant can support active deployments without becoming permanent overhead.
The developer provides periodic maintenance, backups and upgrades.
Personnel information must be protected from day one.
The future portal will use role-based access, secure authentication, data minimisation, controlled document visibility, backups and a clear retention policy.
- Bank and identity records visible only to authorised personnel.
- Consent and privacy notices presented during registration.
- Performance records protected from unauthorised editing.
- Downloadable data restricted to approved management roles.